Senior Secretary

Applications are invited from suitably qualified candidates to fill the following vacant positions Secretary - Commissioner’s Office – 1 post; North East Region -1 post; South East Region – 1 post; Valuation Roll – 1 post within the Land Valuation Division, National Land Agency.

 

Job Purpose

To provide effective and efficient secretarial assistance to the Manager.

 

Key Responsibilities:

  • Types  and prepares correspondence, reports and other documents
  • Reproduces manuscripts and briefs prepared by the Manager
  • Takes dictation and reproduces notes into a final product
  • Establishes and maintains an effective records management system that allows for security, easy access and  retrieval of information/documents
  • Processes incoming and outgoing correspondence and ensures that all matters are routed to the  Manager or other relevant persons for attention
  • Establishes and maintains effective liaisons with the Manager and other personnel internally and externally in order to facilitate the smooth flow of communication
  • Arranges meetings on behalf of the Manager
  • Attends meetings and prepares minutes
  • Schedules  routine and special appointments for the Manager
  • Monitors stationery and other miscellaneous items used in the Branch

 

Other Responsibilities:

  • Performs other related duties assigned from time to time by the Manager

 

Required Competencies/Skills:

The post-holder should be able to demonstrate:

  • High level of confidentiality
  • Excellent interpersonal skills
  • Excellent oral and written communication skills
  • Sound time management skills
  • Sound work ethic
  • Ability to work on own initiative and under pressure
  • Typing/word processing speed of at least 50 words per minute
  • Excellent shorthand/note making skills
  • Excellent computer skills i.e. proficiency in the use of MS Office applications including MS Word and MS Excel

 

Minimum Required Qualifications and Experience

  • A  Certificate in Administrative Management – Level 2
  • Four (4)  CXC/GCE O’ Level subjects  including English Language
  • Graduate of a recognized Secretarial Institution
  • Three (3) years’ related working experience

 

Remuneration Package:

  • Salary Range: $1,166,538- $1,247,093 p.a.

 

The successful candidates will report to the Director/Commissioner of Land Valuations, Manager/Deputy Commissioner of Land Valuations, Supervisor, Valuation Roll

 

A letter of Application accompanied by a Résumé should be submitted no later than October 28, 2020

Reference
VAC-4200
Employer
National Land Agency
Hours
Employment Type
Location
Salary and benefits
Salary range min USD 8,064 and max USD 8,634 p.a.
Salary
US$8100 to US$8600 pa
Your Career Level
Senior Career
Years Experience
Three (3) years'
Your Education Level
Certificate|in Administrative Management
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