Secretariat Intern

THE SECRETARIAT UNIT

 

The Secretariat Unit provides the full range of secretarial services to the Bank, to ensure that CDB carries out its governance requirements in compliance with its Charter and Bylaws. The Unit is accountable for the planning execution and management of all meetings of the Board of Governors and Board of Directors, in addition to overseeing the meetings of the Committees of the Boards (the Boards) to ensure the activities of the constituent entities are conducted in accordance with existing policies, rules and procedures.

 

 

THE ROLE

 

The position will report to the Manager, Secretariat Unit. It is expected that the Intern will enhance and streamline the Unit’s data management and Board management systems and processes to promote greater efficiency in the exchange of information between the Unit and its primary stakeholders, the Boards and staff. The Intern will benefit from mentoring and gain valuable CDB work experience.

 

KEY RESPONSIBILITIES

 

Responsibilities of the Intern will include, but are not limited to, the following tasks:

 

  1. Supporting communication activities between the Secretariat Unit and its stakeholders i.e. members of the Boards and CDB staff;

 

  1. Working proactively with the other members of the Secretariat Unit to identify opportunities for sharing knowledge and disseminating information about matters of concern to the Boards and staff;

 

  1. Assisting with content updates for the Board portal;

 

  1. Assisting with updating and managing the Secretariat Unit’s electronic document management and archival system;

 

  1. Developing innovative ways to increase the visibility and highlight the work of the Secretariat among relevant audiences;

 

  1. Contributing to the preparation and dissemination of necessary documents, including Board Papers and Board minutes; and

 

  1. Assisting with such other work-related duties as requested by the Manager, Secretariat.

 

QUALIFICATIONS AND COMPETENCIES

 

The Intern must be:

 

  1. Currently enrolled in, at a minimum, a Bachelor’s programme in an accredited tertiary level educational institution or a recent graduate from at a minimum, a Bachelor’s programme (not more than 12 months).
  2. Able to adapt to a multicultural environment, have effective communication skills and be able to work effectively in a team.

 

The Intern should demonstrate strong proficiency in the following competencies:

 

  1. Excellent communication skills and the ability to work independently as well as on a team. 

 

  1. Proven writing and editing skills in English, with an ability to convey complex ideas in a clear and simple manner;

 

  1. Sound knowledge of computer software including MS Word,  MS Teams, Powerpoint; and

 

  1. Ability to work in a multicultural environment and a strong team-working capacity.

 

Date posted: 14-03-2023 | Application Deadline: not provided | Unposting: 31-03-2023  |The date is indicative from which no rights can be derived.|

Reference
VAC-8554
Employer
Caribbean Development Bank
Hours
Employment Type
Salary and benefits
Salary and benefits info not provided.
Salary
Salary negotiable
Your Career Level
Intern, Trainee or Student
Years Experience
Not Specified
Your Education Level
Bachelor's Degree|in Relevant Field
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