Assistant Registrar, Graduate Studies and Research


The Assistant Registrar Graduate Studies & Research is responsible for all administrative matters relating to post graduate students and related research. These responsibilities include all activities which pertain to attracting applicants, directing the process for persons seeking entry to graduate programmes, the registration process, the examination process, student retention, processing applications and coordinating the award of all scholarships and award of degrees by the University and servicing various meetings including that of the Campus Committee for Graduate Studies and Research.


The Assistant Registrar will report to the Campus Registrar through the Deputy Campus Registrar and maintain a good working relationship with the Director, School for Graduate Studies and Research. The initial appointment will be in the Graduate Studies and Research Section with the possibility of rotations across other sections of the Registry. 


Qualifications and Experience

The successful candidate must possess postgraduate qualifications, which should be in Social Sciences or a related discipline, from a recognized university. 

Candidates should also possess:

  • A minimum of six (6) years’ experience at the senior supervisory level, preferably in a higher education environment
  • At least five (5) years’ experience with Enterprise Management Systems (SAS Banner and PeopleSoft)
  • Candidates with the following would have an advantage:
  • Knowledge and experience within the UWI system and familiarity with the governance structure
  • Experience managing a Customer Relationship Management system
  • Established track record of meeting enrollment targets


Special Responsibilities

  • Developing, implementing, maintaining, supervising, and assessing recruitment strategies for prospective graduate students
  • Working closely with Faculties to develop instruments to expand access to and delivery of existing programmes
  • Preparing agendas and papers and servicing meetings of the Campus Committee for Graduate Studies and Research, taking follow-up action and informing Faculties/Departments of decisions taken at these meetings
  • Preparing agendas and papers and servicing meetings of the Campus Scholarship and Research & Publications Fund Committees, taking follow-up action and informing Faculties/Departments of decisions taken at these meetings
  • Servicing the Board of Examiners Meetings and conveying the decisions of Examiners’ Meetings to candidates
  • Ensuring compliance with University Graduate Studies and Research policies and procedures and applicable legal rules and regulations with respect to students' rights to privacy
  • Maintaining and updating of all Postgraduate Student Records via the student enterprise system
  • Any other duties as may be assigned by the Campus Registrar


Personal Attributes

The Office of the Campus Registrar places high priority on individuals of integrity who can work well in a team and student friendly environment. Candidates should also possess good communication and interpersonal skills. A good command of both oral and written English is essential. Candidates should also:

  • Be client-focused
  • Be attentive to detail
  • Be competent in the use of information technology
  • Be a strategic thinker
  • Display team leadership
  • Possess organizational awareness
  • Be resilient
  • Be an interactive communicator



University of the West Indies - St. Augustine
Employment Type
Salary and benefits
Salary and benefits info not provided.
Salary negotiable
Your Career Level
Early Career
Years Experience
Minimum of Six (6) years'
Your Education Level
Postgraduate Degree|in Social Sciences
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