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CASE MANAGEMENT OFFICER

The Regional Judicial and Legal Services Commission invites applications for the following positions at the Caribbean Court of Justice: Case Management Officer

Interested? Get the details here how to apply.

All Applications must be submitted on the following application form which must be downloaded, completed and signed: Application-Form

Applications are to be submitted no later than 4:00 p.m. Atlantic Standard Time on April 5, 2019 via email to recruitment@rjlsc.org or delivered/mailed to:

The Human Resources Manager

Regional Judicial and Legal Services Commission

#134 Henry Street 
Port of Spain

TRINIDAD AND TOBAGO 

Unsuitable applications will not be acknowledged.

Click here to the Caribbean Court of Justice website to for information before applying.

Position Objective:

To directly oversee and manage all activities in support of the trial process and the substantive panels including, but are not limited to, the assignment and service of all matters from filing to disposition.


KEY RESPONSIBILITIES AND DUTIES:

• Checks all documents received and routes those pertaining to fixed dates to listing officer for processing.

• Advises the panel on the projected dates and makes requests from relevant sub-registries for use of their courtrooms and video conferencing facilities as direct.

• Drafts, prepares and issues all notices, reminders and court orders from the relevant panels regarding pre- and post-matters in accordance with court proceedings and submit to Deputy Registrar & Marshal, Registrar & Marshal or appropriate officer for signature and issue.

• Prepares Minutes of the day’s proceedings in Court and posts to the website upon approval by the president of the Panel.

• Maintains and updates the Pending List and the Scheduled List of cases on the website.

• Maintains a monitoring schedule of times for court hearings, case management conferences, directions hearings and panel meetings of the Judges.

• Issues notices and reminders of date and time for court hearings, directions hearings and case management conferences to relevant parties.

• Receives, researches, and drafts replies to correspondence for approval as required.

• Attends hearings and records relevant information to update lists.

• Manages the internal and external distribution of judgements.

• Reviews data entries for case updates and makes amendments as necessary.

• Requests practice certificates to ensure that attorneys are properly registered before their domestic courts and issues regional bar numbers.
• Verifies names of the attorneys appearing before the Court in particular matters and informs the Ministry of Foreign Affairs of their flight details to ensure smooth entry into the country.

• Issues certificate or proof of status in accordance with Part 4.3 of the Caribbean Court of Justice Appellate Jurisdiction Rules, 2005 as amended.

• Interacts with all client and stakeholders to ensure timely disposition of matters from the filing date.

• Updates the register of appeals and register of cases (Cause Book) in accordance with Part 2 of the Rules and provides quarterly reports on the status of court matters.

• Produces monthly reports on matters scheduled for listed hearing and contacts relevant parties such as members of Judges’ teams, as necessary.

• Prepares statistics on court performance based on CourTools.

• Provides support for projects and Court events as directed

• Assists with the planning, organizing and execution of projects and Court events.

• Serves on committees as required.

• Performs any other related duties as assigned from time to time.


Required Knowledge, Skills and Abilities:

• Considerable knowledge and experience performing case flow management practices.

• Working knowledge of rules of court and principles of law.

• Knowledge of a case management information system software application.

• Proficiency in the Microsoft Office Suite of programmes, including Word, Excel and PowerPoint and case management software.

• Excellent interpersonal, communications (oral and written) and presentation skills.

• Excellent customer service skills.

• Ability to build trust and credibility and establish and maintain effective working relationships with judges, other employees, legal practitioners and the general public throughout the CARICOM region.

• Ability to collect and compile standard statistical data and prepare accurate statistical reports.

• Ability to pay attention to details and coordinate activities for the efficient case management.

• Ability to work in a team, and demonstrate the highest level of professional integrity, respect and diplomacy for colleagues and others.

• Ability to efficiently manage time, multi-task and function effectively in a fast paced and demanding environment.

• Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

• Ability to use initiative appropriately on the job.

• Ability to maintain confidentiality at all times.

INTERNAL RELATIONS: Liaises with:

• Judges and their Executive Assistant

• Library Unit

• Information Technology Unit
• Protocol & Information Unit

• Facilities & Asset Management Unit

EXTERNAL RELATIONS: Liaises with:

• Relevant Members of the Legal fraternity

• Relevant governmental agencies and personnel

• Regional Judiciaries

MINIMUM EDUCATION AND EXPERIENCE

• An Associate Degree or equivalent in Paralegal Studies or Diploma in Public Administration, Management or related field with evidence of paralegal training

• Four (4) years’ experience in a court office or registry.

• Training in Statistical Methods.

• Computer literacy relevant to statistical work.

BASE SALARY: US$2,825.13 (Free of Tax)

Job Info:

Department: Registry
Unit: N/A
Reports Directly To: Registry Supervisor
Reports Indirectly To: Deputy Registrar & Marshal
Directly Supervises: N/A

Quick overview

Interested? Get the details here how to apply.

All Applications must be submitted on the following application form which must be downloaded, completed and signed: Application-Form

Applications are to be submitted no later than 4:00 p.m. Atlantic Standard Time on April 5, 2019 via email to recruitment@rjlsc.org or delivered/mailed to:

The Human Resources Manager

Regional Judicial and Legal Services Commission

#134 Henry Street 
Port of Spain

TRINIDAD AND TOBAGO 

Unsuitable applications will not be acknowledged.

Click here to the Caribbean Court of Justice website to for information before applying.

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